Privacy Policy

1. Introduction

St. Joseph’s College, Trichy (“we”, “us”, “our”) is committed to protecting the privacy of visitors to our website and users of our services. This Privacy Policy explains how we collect, use, disclose and safeguard your information when you visit our website [www.sjctni.edu] and/or use our online services (including the staff attendance application) (collectively, the “Services”).

2. Information We Collect

We may collect information about you in a variety of ways. The information we may collect includes:

• Personal Information: such as your name, email address, telephone number, staff ID, department, login credentials.

• Usage Data: such as date/time of access, device details, IP address, browser type, pages visited, attendance records.

• Cookies and Tracking Technologies: we may use cookies to enhance your experience and collect information about usage patterns.

3. How We Use Your Information

We use the collected information for purposes including but not limited to:

• To provide and maintain our Services, including staff attendance tracking.

• To communicate with you regarding updates, notices, and administrative matters.

• To analyse usage and improve our Services.

• To comply with legal obligations and institutional requirements.

4. Disclosure of Your Information

We will not sell, trade, or otherwise transfer your personal information to outside parties except as follows:

• To trusted third-party service providers who assist us in operating our Services (with appropriate confidentiality safeguards). When required by law or in good-faith belief that such action is necessary to comply with a legal obligation, protect and defend our rights or property, or in emergency situations. With your consent.

5. Data Retention

We will retain your personal information for as long as necessary to fulfil the purposes described in this Policy unless a longer retention period is required or permitted by law or institutional policy.

6. Security of Your Information

We implement reasonable administrative, technical and physical security measures designed to protect your personal information. However, no electronic transmission or storage of information is 100% secure.

7. Your Rights

Depending on applicable law, you may have rights regarding your personal information (such as access, correction or deletion). For any such requests, you can contact us at [helpdesk@mail.sjctni.edu]. We will respond in accordance with applicable laws and institutional policy.

8. Children’s Privacy

Our Services are intended for staff members and are not directed to children under [Age 18]. If we become aware that we have collected personal information from a child under [Age 18] without verification of parental/guardian consent, we will take steps to delete such information.

9. Cookies and Tracking Technologies

We may use cookies and similar tracking technologies to collect and use information as described in this Policy. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

10. Links to Other Websites

Our Services may contain links to other websites that are not operated by us. We are not responsible for the privacy practices of those third-party websites.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will post the updated version on our website with a revised “08/11/2025”. Your continued use of the Services after such changes constitutes your acceptance of the updated Policy.

12. Contact Us

If you have questions or comments about this Privacy Policy, please contact:
St.Joseph's College (Autonomous),
Tiruchirappalli-620 002,
Tamilnadu, India.
Email: helpdesk@mail.sjctni.edu